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Administrative/Finance Operations Director

POSITION: Administrative/ Finance Operations Director

SALARY RANGE: $85,000 - $100,000

REPORTS TO: Executive Director

DEPARTMENT: Administrative Operations

GRADE: 28

DATE: 12/30/2024

How to Apply: www.suffolkrha.org

 

GENERAL STATEMENT OF DUTIES:

Performs complex professional and difficult administrative work, assisting the Executive Director with managing Authority administrative operations. Must have extensive knowledge or experience to oversee the Authority's accounting, financial management, budgeting, information technology, and administrative functions. Excellent supervisory, communication, and written skills are a must. Public Relations skills including proofreading, editing, and writing news releases for external media and producing news
advisories for the local media, informing them of upcoming events. The ability to positively promote the Authority. Finance, Accounting, and computer networking skills are required. Reports directly to the Executive Director.

Essential Job Functions (Illustrative Only):

  1. 1. Assist the Executive Director in preparing proposals and feasibility studies.
  2.  Conducts internal compliance and management of all grant programs' core and functional areas within the administrative operations division, including the authority's finance, procurement, legal, and data processing functions.
  3. Manage fiscal cash flows and ensure all operations are funded. Ensure all purchases comply with procurement policies and procedures.
  4. Manage the technology needs of the department.
  5. Use your Federal Housing Program experience to ensure all financial operations adhere to HUD regulations and GASB accounting principles.
  6. Manage and coordinate all financial audits.
  7. Act as the Chief Financial Officer of the agency.
  8. Assists the Executive Director in compiling financial data for budget preparation.
  9. Plans and directs the work of subordinate staff; evaluates employee performance.
  10. Initiates, reviews, critiques, and drafts plans, reports, memoranda, and correspondence.
  11. Advises the Executive Director on the status of the grant programs.
  12. Participate in meetings and ongoing planning efforts with the Authority staff and other agencies.
  13. Manage the Authority's human resources management program, including
    classification and pay, employee relations, affirmation action, recruitment, selection, and benefits administration.
  14. Manage and maintain the HUD Secure Systems, agency website, and all computer software.
  15. Acts for the Executive Director when designated and appropriate.
  16. Performs other duties assigned by the Executive Director.

Required Knowledge and Abilities:

The statements here reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.

  1. A degree in Business Administration or Finance is preferred; however, a combination of education and work experience equivalent to graduation from an accredited college or university with major human resources and finance coursework can be substituted for a degree.
  2. Extensive professional experience dealing with assisted housing administration issues and program users, including extensive supervisory experience.
  3. Extensive experience with Generally Accepted Accounting Principles (GAAP).
  4. Computer networking knowledge is desired.
  5. Experience in a Public Housing Authority administration is desired.
  6. Comprehensive knowledge of theories, principles, practices, and techniques of assisted housing and government accounting.
  7. Through knowledge of Federal and State regulations governing development and management of assisted housing.
  8. Comprehensive knowledge of the operation of local government and local assisted housing problems and needs.
  9. Thorough knowledge of standard office procedures and practices.
  10. Ability to analyze, plan, organize, and supervise the work of subordinate employees.
  11. Ability to analyze complex data and to prepare and present technical reports.
  12. Excellent communication skills are required.
  13. Must express ideas clearly and concisely, both verbally and in writing.
  14. Ability to establish and maintain effective working relationships with government officials, residents, the general public, and associates.
  15. Comprehensive knowledge of the theories, principles, practices, and techniques of State and Federal laws and guidelines relating to human resources/personnel administration; the methods and practices of classification and compensation administration; and the methods and practices of recruitment, selection/placement,
    and affirmative action.
  16. General knowledge of professional and counseling techniques.
  17. Ability to communicate ideas effectively, both oral and written and present information in a training atmosphere.

Physical Requirements:

  1. This is sedentary work requiring the occasional exertion of up to 10 pounds of force and a negligible amount of force frequently or constantly to move objects.
  2. Work requires reaching, fingering, grasping, and repetitive motions.
  3. Vocal communication is required for expressing or exchanging ideas through spoken words.
  4. Hearing is required to receive information at normal spoken word levels.
  5. Visual acuity is required for preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
  6. The worker is not subject to adverse environmental conditions.

Special Requirements:

  1. A valid driver's license is required, and eligibility must be maintained for coverage under the Authority's automobile insurance.
  2. Must pass a drug screen.
  3. Must supply a criminal background record.