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Director of Community Development and Facilities

POSITION: Director of Community Development and Facilities

SALARY RANGE: $77,500-93,000

REPORTS TO: Executive Director

DEPARTMENT: Community Development/Facilities

DATE: 04/22/2025

How to Apply: www.suffolkrha.org

 

General Statement of Duties:

Under the general supervision of the Executive Director and/or designee, manages the day-to-day operations of the Community Development and Facilities Division. The Community Development and Facilities Director is responsible for coordinating the Authority's Community Development Activities, including but not limited to acquisition, rehabilitation, disposition, and homeownership, as well as federal, state, and local assistance programs applicable to the City of Suffolk and the Authority. Responsible for representing the Authority as a liaison with the City, State, and Federal officials and consulting firms in completing related Community Development applications for funding. Performs complex professional administrative work analyzing, evaluating, planning, organizing, directing, and coordinating activities associated with all Authority redevelopment programs, including Community Development Block Grant (CDBG) and the HOME Investment Partnership Program. This position also performs supervision in the planning, coordination, and management of the Housing Authority's public housing Capital Fund program. As head of facilities operations, I oversee maintenance staff in collaboration with the director of housing operations and property managers to ensure timely, quality repair service to SRHA-owned public housing and affordable housing units. 

 

Work includes assisting in cost development, conducting as-needed on-site inspections, reviewing plans and specifications, and preparing technical reports. Provides technical input in the planning of repair & rehab projects. Conducted residential rehabilitation and construction assessments and designed corrective solutions. Manages residential construction contracts and related work as required. Ensures that construction and rehabilitation projects are completed to federal, state, and local minimum standards and building codes, as well as project drawings and specifications. Performance of the duties requires a thorough knowledge of construction materials and techniques and the ability to effectively communicate with architects, engineers, contractors, and homeowners. Plans and directs the repair and maintenance program for the Authority's public housing units; does related work as required. Assists in the development, implementation, and management of the Capital Budget. Plans and directs all site repairs and inspection activities. This is skilled supervisory work involving responsibility for overseeing a centralized maintenance program. Direction and supervision is exercised over the work of all maintenance. Work is performed and coordinated with other department heads, but with a high degree of discretion and independent judgment within broad policy statements established by the Housing Authority and the Department of Housing and Urban Development.

 

Essential Job Functions

The statements contained here reflect general details necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.

  1. Commitment to and ability to implement and maintain a respectful, responsive, and caring approach to meeting the facility needs of our Residents and their families.
  2. Maintains current knowledge of funding opportunities; Develops, prepares, and submits grants
  3. budget proposals for federal, state, and local approvals.
  4. Facilitate implementation of CDBG, HOME, and other federal and state program activities
  5. administered by the Department to ensure timely obligation and expenditure of funds, and
  6. Complete activities: Perform all necessary program functions related to CDBG, HOME, and other Authority Community Development projects.
  7.  Negotiate real estate acquisition and disposition functions connected with community
  8.  development for the Authority. Interacts with city staff on community development matters.
  9. Prides oversight  of potential home buyers to help them prepare for home purchase and
  10. subsequent responsibility of homeownership; Gives technical assistance to homeowners on phases of construction, homebuying process, and program requirements.
  11. Provides oversight of application intake, financial conferences, loan statements, mortgage payoffs, and close-outs for property improvement loans and grants in accordance with Federal, State, and department requirements.
  12. Determines eligibility and approval for loans and grants necessary for contracting housing improvements or housing assistance, assists property owners in preparing bids/quotes, and solicits bidders. Works with property owners and contractors to develop suitable agreements.
  13. Prepares deeds, promissory notes, affidavits, satisfactions, mechanic's liens, amortization schedules to include escrow amounts, and other required documents for loan/grant processing; Monitors contract compliance and program eligibility throughout the affordability period (5-20 years);
  14. Responsible for providing high-quality assistance to clients seeking foreclosure intervention, prevention services, and administrative support. Conduct workshops for clients on foreclosure prevention, budget building, credit issues, money management, and unfair lending practices.
  15. Plans, organizes, directs, and coordinates the Capital Fund Improvements of public housing units, facilities, and property (260 units, 3 properties) as well as Finney House and the Administration Building, along with projects funded with CDBG and HOME funds.
  16. Develop long-term capital improvement strategies for Authority property reconstruction plans and suggest departmental budgetary items.
  17. Prepares, creates, and processes documents and reports promptly and efficiently; provides updates and status reports to the Executive Director on all program activities. Prepares and presents Board Agenda items, reviews and approves staff reports and departmental matters to the Authority Board for approval. Responds to Board concerns and issues. Serves as an internal consultant to executive staff and the Authority Board of Commissioners regarding development and mixed-finance projects.
  18. Works with the Executive Team to review and present reports on assigned activities to HUD, the Board of Directors, and other groups/individuals.
  19. Checks projects for progress and conformance to work plans and orders. Receives requests for emergency and unscheduled work and coordinates task completion.
  20. Work closely with city officials, other agencies, and community groups as required.
  21. Maintains contact with various HUD Officials in the Field and Regional Offices and State regulating agencies, the Capital Fund Program, the Section 3 Program, and the Davis-Bacon Wage Laws.
  22. Works with Executive Director or their designee to develop Requests for Proposals (RFP) for technical assistance/administration services; reviews proposals for compliance with the RFP and oversees various contracts resulting from these activities; and works with Procurement Officer to develop Invitation for Bids for construction projects ensuring compliance with all state, local, and Housing Authority policies; establishes costs estimates; reviews bids; recommends award; and oversees projects.
  23. Review, suggest, and implement safety programs and ensure that the Authority's policies and procedures follow OSHA mandates and are observed in the day-to-day activities of the maintenance and associated staff and safety requirements in all our facilities.
  24. Professional dress when appropriate.
  25. Performs other related duties as required.

 

  Required Knowledge and Abilities

 

  1. Commitment to and ability to implement and maintain a respectful, responsive, and caring approach to meeting the facility needs of our Residents and their families.
  2. Knowledge of the general operations and procedures of a Public Housing Agency (PHA).
  3. Knowledge of the purposes, policies, and regulations of the Housing Authority as established.  
  4. Knowledge of the local, state, and federal laws governing public and other subsidized housing programs, including health, safety, and fire regulations. 
  5. Knowledge of current trends and developments in Housing Authority maintenance operations and Capital Fund administration.
  6. Ability to read, interpret, and effectively communicate necessary policies and procedures.
  7. Ability to read equipment manuals and interpret blueprints, and knowledge of structural aspects of building design, construction methods, and materials.
  8. Knowledge of the methods, practices, tools, and materials used in building maintenance, repair, and groundskeeping.
  9. Knowledge of the assigned work's occupational hazards and applicable safety precautions.
  10. Knowledge of report preparation techniques and procedures, and a demonstrated ability to prepare and evaluate professional and technical reports and other documents. Knowledge of the Capital Fund grant program, GPNA, EPIC, Section 3 annual report, and certified payrolls, contractor, and sub-contractor reporting
  11. Knowledge of principles and practices of contract administration and federal, state, and local laws, regulations, and codes governing public housing reconstruction and maintenance.
  12. Proficiency in Microsoft Office Suite and tracking software.  
  13. Knowledge of modern office equipment, including copiers, personal computers, calculators, facsimile machines, etc.
  14. Ability to understand, act on, and interpret policies, regulations, and procedures set forth by the Housing Authority and/or HUD.
  15. Ability to oversee specifications, bid packages for renovations and reconstruction, and negotiate and administer capital improvement project contracts.
  16. Knowledge of all applicable building codes and housing standards.
  17. Knowledge of applicable HUD rules and regulations concerning maintenance.
  18. Ability to assign, supervise, and inspect the work of skilled mechanics engaged in various building maintenance tasks.
  19. Ability to establish, monitor, and achieve objectives through skillful delegation of duties.
  20. Ability to evaluate the performance of subordinates accurately, correct deficiencies, and guide, replace, and assign personnel.
  21. Ability to prepare and present ideas clearly and concisely, both orally and in writing.
  22. Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.
  23. Must be able to respond in emergency situations.
  24. Ability to follow oral and written instructions in English.
  25. Ability to communicate both orally and in writing in English.

 

       Physical Requirements

 

  1. Ability to operate a variety of carpentry, electrical, and plumbing equipment, tools, and machines. 
  2. Ability to work/inspect in wet, damp, hot, cold, or dusty places.  Ability to stoop and kneel to gain access to work areas.
  3. Ability to work while standing for extended periods of time.
  4. Ability to move or carry objects or materials such as sinks, countertops, solid core and metal doors, debris, floor tile, fan motors, and other HVAC parts.
  5. Ability to handle ranges and refrigerators using appliance hand trucks.
  6. Ability to move or carry objects up to 25 pounds.
  7. Ability to move or carry objects in excess of 25 pounds with the assistance of a hand truck or additional people.
  8. Level of manual dexterity sufficient to allow for operation of typewriter, terminal keyboard, telephone, facsimile machine, calculator, etc.
  9. Ability to move, handle, or lift small objects around the desk area, e.g., files, computer printouts, reports, office supplies, etc.

       Minimum Education, Training, and/or Experience

 

  1. Completion of a standard high school or vocational school course with some college-level work or technical training pertaining to plumbing, heating, electrical, or other trade disciplines. Extensive experience in construction, rehabilitation, remodeling, and maintenance of housing projects or institutions, including significant supervisory experience.
  2. Minimum of eight (8) years of progressively responsible experience administering public housing maintenance/modernization programs.
  3. Any equivalent combination of education, training, and experience that provides the required knowledge and abilities may be considered sufficient.

    Special Requirements

 

  1. Possession of a valid driver's license and be insurable by the Authority's automobile insurance.
  2. Must pass a drug screen.
  3. Must pass a criminal background check.